The City of Livermore’s existing collection and disposal agreement was nearing expiration, and the City committed to competitively soliciting proposals for its future contractor.
HF&H Solutions
HF&H managed the competitive contractor selection process. This process involved planning the future services and contract terms, drafting an RFP, drafting a collection agreement and separate disposal agreement, evaluating proposals, and selecting the contractors and negotiating agreements. In an effort to maximize proposals for collection services, HF&H structured the RFP to require proposals for disposal services to be provided on a stand-alone basis.
Livermore’s procurement process resulted in receipt of four proposals – all included proposals for collection services and two included proposals for disposal services. After review of the evaluation results, the Council selected the low-cost disposal provider and was interested in further consideration of two collection proposals. As a result, the Council directed staff and HF&H to solicit best-and-final collection proposals from two companies, conduct additional, highly-detailed evaluation of specific proposal aspects, and perform concurrent negotiations of collection agreements with both companies. HF&H managed this process. The Council awarded the new collection agreement to the existing service provider and a separate disposal agreement to another service provider.
Results
A new franchise agreement with the existing collection company that resulted in a 4% savings and enhanced services including:
Residential and commercial food waste pilot programs;
Weekly organics collection.
Single-stream recycling.
Expanded materials collected for both recycling and organics.
“Free” commercial and multi-family recycling.
Annual e-waste drop-off event.
Expanded public education programs.
Contractor-provided carts.
Automated collection.
A separate disposal agreement for long-term disposal capacity with rate predictability.
City of Livermore